Internal Job Transfer Cover Letter Template

Writing a cover letter for an internal position at the same company is tricky business and you should tread lightly. While working in the same company allows you the advantage of knowing how the company operates and selects its employees, you should still approach the task the same way you would when applying for any other job. The good news is that current trends seem to show that companies are hiring more internally in order to save costs on the process of recruiting and interviewing.

Before you go ahead and apply for the new internal job, make sure that you really want it. Network with coworkers and people of that department and get a firm understanding of what they do. How would you benefit if you were to take the new job? Is it worth it? It is also important to keep in mind the consequences of not getting the new job. You will have to continue working for a company that decided not to hire you for one of their departments. Could you live with that feeling?

Internal Job Posting Cover Letter – Example

Dear John Doe,

I am applying for the position of Director of South East Asia Operations.

As a loyal employee for Caterpillar Inc. for more than 10 years, I have had the unique position of working in nearly all the departments and getting a complete picture of how the company functions and operates. During my many years as an employee, I have always come to work on time and never taken a sick day. This shows my commitment to the success of this firm.

During my time as manager of global operations, the company’s revenues quadrupled from 10 million dollars to 40 million dollars. Employee turnover rates have also been at an all-time low and it appears that the company still has many years of growth and success ahead, shown by its recent acquisition of Blue Butterfly.

I hope to continue working at Caterpillar Inc., and help the company grow, in terms of marketshare and profit margins. I ask that you take a look at my long illustrative career and see the contributions I have made as an employee. I am ready to take on a bigger leadership role with more responsibilities.

Thank you for your consideration and I look forward to speaking with you soon.


Tom Smith

Things to Keep in Mind

It is important to find out whether you’re applying for a transfer or a promotion. The process may be different for current employees, and you may not be required to go through the same steps as that of other people applying from outside the company. One of your biggest advantage is that you have the ability to network with the people who will hire you. This can give you the edge at an interview and will allow you to prepare for more than just the list of regular questions. Make sure that when you’re writing the cover letter, you target it specifically towards the internal job you’re applying. It might also be a good idea to explain your reasons for wanting to move within the company. Lastly, let your boss know as soon as you decide to apply for an internal job within the company. It might not fare well if he or she finds out from someone else.

Posted in Cover Letter for Internal Position Tagged with: company, cover, Cover Letter for Internal Position, example, inside, internal, job, letter, position, promotion, sample, transfer

Detailed Description of how to write a job transfer request

Learning how to write a job transfer request is a lot like writing a resume cover letter; the basics are the same.

In a resume cover letter:

  • You need to sell yourself and your abilities
  • You need to communicate your points efficiently (ideally, in one page)
  • You need to show the hiring supervisor what you can do for his or her division, and/or you need to show the company how the organization will benefit by placing you in the new position

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The difference when learning how to write a job transfer request letter is that the ball is not always in your court; under optimal conditions, your company will be actively trying to fill a position, and your transfer is more like an internal application than a personal request. However, sometimes the need for a job transfer request is strictly personal-perhaps a family illness or change in personal circumstances is forcing you to relocate, and you are writing in hopes of moving your job to another location.

In any case, the first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from; this will help you set the tone for the letter and focus it accordingly.

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When Applying For a Posted Position – Writing a Job Transfer Request

If your job transfer request is in response to a job opening within your company, treat it like what it really is-an application with the benefit of company familiarity.In your letter,

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  • State straight off your purpose for writing
  • Highlight your abilities and experience
  • Clearly praise the company (without overdoing it)
  • Tell why you want to move up in the company
  • Keep the focus on what you can do for the company without sounding like you are bragging

A condensed letter of a job transfer request might look something like:

[Using proper business format]

Dear [HR Contact or Supervisor],

It has come to my attention that [blank] department is accepting applications for the [state position]; I am forwarding my resume for your consideration.

I have worked for [this company] for [x] years, as a [position], and have found this to be a very well run organization, supportive of its employees; I would like nothing more than to continue my professional growth with this company as my career moves forward.

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I have worked in several capacities here at [company], including [list]. Each experience has enhanced my skills and abilities; my current position has allowed to [list what you have learned]. These are skills that I feel would be very well suited to this position.

I look forward to continued growth within this company throughout my career and I thank you for your consideration.


Job title


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When Applying For a Personal Transfer Request

Job transfer requests made for personal reasons have the disadvantage of not being made specifically to fill an open position. You have to sell yourself as valuable to the company-valuable enough that they would want to work cooperatively with you and keep you.

For this type of job transfer request, follow the above guide, and also state why you need to request a transfer. In addition to selling your abilities, really play up your commitment to the company, and your desire to remain with them.

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  •  Highlight achievements and skills that would be sorely lost
  • Explain why you need to request a transfer
  • Be appreciative of what the company has done for you
  • Offer a plan for transition which includes training a new person for your position Here’s an example:

Dear [name},

I am writing to respectfully request a transfer in location from [office A] to [office B]. A change in my personal circumstances necessitates this move. An illness in my family has made it necessary for me to relocate to [x]. Since I have been with this company for [x time], and have thoroughly enjoyed my employment here, I feel it is in the best
interests of myself and of this company that I move operations, rather than leave the company altogether.

In my time here, you have known me to be a person who [list skills and attributes]. I would like to continue providing job excellence to this company, and hope that we are able to work together to find a solution that fits both of our needs.

I understand that this presents some difficulty for the current location, but I feel I can still be of service from this new location, and I am willing to work through [period of transition] to help train new personnel in my position.

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I am very appreciative of my time here at [company], the experience has been very rewarding in many ways.

I thank you for taking the time to consider my request and anxiously await your decision.


You should fee free to appeal to the human side of your employer, and be sure to include appropriate reasons why you are requesting a transfer; however, resist the urge to be plaintiff and keep this part of the request short-no one likes a whiner!!

The key in how to write a job transfer request that is effective is to balance your skills and assets with the needs of the company. Play up the angles that are open to you, but be careful not to come off as sounding presumptuous and arrogant; you want to be viewed as a valuable company asset, not a thorn in the side worth losing! In all job transfer
requests, keep the focus on the company and its benefit as much as possible. Selling your invaluable self will surely get you the move you need!


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